Ok, I know that I can add a NEW Asset to the system with the 'trigger' account. It will allow me to enter a purchase order, enter the invoice for a new asset and it is then entered into FA without having to rekey anything.
Great.
Now once we have the assets entered, now we incur operational expenses and maintenance expense. Some small and not a big deal, but some larger more costly and therefore of more interest.
We are not looking to Capitalize the expenses and therefore do not want to Add new assets to the existing Asset via Sub Number, but we want to be able to look at the asset over the course of the year and see that in addition to the 'cost' of the item, these are the associated expenses that have been incurred for the specific asset.
Our working example of course would be a TRUCK - bit ticket fixed asset when you are looking at 10 or 12 new truck purchases every 6 months.
So, buy the truck, use the 'trigger' get the asset recorded, start to use the depreciation.
Truck goes into the shop, needs a new transmission - want to record that expense - not as asset, but as expense related to asset.
QUESTION
Is this possible in the confines of Microsoft Dynamics GP - General Ledger, Fixed Assets, Purchasing, Inventory and all the other 'core' modules that our client currently owns. They have NO third party applications and would like to keep it that way, they have a huge custom application that they are integrated with for sales and inventory management and are NOT INTERESTED ( the boss shouted ) in getting into something that is not CORE to the financial system. ( his term for all the modules in the GP standard purchase )
Comments and suggestions please.